For Companies
Partnership Guidelines
Our Commitment to Companies
MOMENT is dedicated to creating meaningful connections between companies and talented students at KTH. We believe in fostering partnerships that are mutually beneficial and aligned with our core values. All participating companies are expected to provide genuine career opportunities and maintain professional conduct throughout all MOMENT events.
Marketing & Communication
MOMENT is not responsible for errors in text, information, or other materials submitted by companies. Companies have the option to decline participation in MOMENT marketing activities. If a company's contact person does not respond to their assigned company host after 3 emails, the company is considered to have declined participation in marketing.
Equipment & Logistics
Equipment and materials that companies wish to have available during the fair must be transported according to instructions provided during registration. MOMENT is not responsible for company belongings unless otherwise agreed in a separate document. Forgotten items will be stored securely and can only be collected by prior appointment. MOMENT reserves the right to charge storage fees for company belongings not collected during specified times.
Payment Terms
Package prices are listed with 0% VAT. Cost price for any additions will be added. Payment terms are 30 days. Companies are invoiced the total amount no later than 30 days after the agreement end date. Any additional costs incurred during, for example, the fair day are invoiced continuously. Examples of such costs may include, but are not limited to, costs for damage to premises due to activities conducted by the company in connection with the fair. Kungliga Maskinsektionen, THS reserves the right to charge invoicing fees and any late payment interest in accordance with the Swedish Interest Act §6.
Cancellation Policy
Cancellation fees apply according to the timeline specified in your signed contract. Early cancellations will incur a cost of half the total amount, while late cancellations will result in the full cost being invoiced. Specific dates are outlined in your participation agreement. A cancellation is considered submitted when an email about cancellation has been sent from the company's contact person to the contact person at MOMENT according to the agreement.
Force Majeure
If an event occurs beyond the control of the company or MOMENT that prevents them from fulfilling the obligations of this agreement, neither party shall be liable for payment. It is incumbent upon the party wishing to invoke Force Majeure to inform the other party in writing as soon as possible and to do everything in their power to minimize damages to the other party. Events that count as Force Majeure include but are not limited to: war, terrorism, mobilization or similar threats; riots, uprisings or extensive vandalism; fire, earthquake or flooding; and strikes.
Pandemic Policy
In the event of widespread pandemic or similar disease outbreak, the following guidelines apply: The fair will be conducted as planned if possible while following the Public Health Agency and Parliament's restrictions and recommendations. If the fair cannot be conducted as planned, it will, if possible, be postponed and secondarily become digital. The last resort is to cancel completely.
Data Privacy & GDPR
Companies consent to MOMENT processing company customer and personal data in connection with the agreement. Companies understand and consent that such customer and personal data may be disclosed to external partners and used for marketing purposes or to fulfill the agreement. MOMENT may supplement customer and personal data by obtaining information from private and public registers. Companies consent to MOMENT storing customer and personal data in its customer database to contact exhibitors for future collaborations. Companies have the right to access, update, and correct customer and personal data registered in accordance with the agreement and to withdraw given consent. In such cases, companies must notify the project manager at MOMENT in writing during the current operating year.
Dispute Resolution
Disputes concerning the interpretation or application of this agreement shall primarily be resolved through mutual agreement. Otherwise, Swedish law applies.